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Administrative Assistant II - Public Defender Office (Full-time)

Kittanning, PA
This is a full-time position at 37.5 hours per week, M - F, 8 AM to 4:30 PM.

Overall Responsibilities:  
To perform varied specialized secretarial, administrative and record-processing functions, including preparation of standard Motions, procedures and related duties, in a timely manner to assure efficient operation of the Public Defender’s office; and to act as liaison between the office and other County agencies and/or departments.

Duties include but are not limited to:
Maintains the continuous work flow of the office and assures productive interaction with legal staff and other offices/agencies; maintains legal files and filing/tracking systems on all court cases and appeals, invoices and billings; assists in the opening of new client files, keeping track of all Public Defender applications (approved or denied); logs opinions, orders and other court decisions; performs necessary docketing of cases; processes a variety of legal forms, completely and accurately, to implement court orders and proceedings; conducts audits on existing files, and ensures we have all necessary documents for the stage of court the case is in (such as Discovery, Plea Offers where applicable, Pre-Sentence Investigations, etc.); provides support by filing boilerplate Motions, such as Informal Discovery requests, Entry of Appearances, Waivers of Arraignments, and Withdrawals of Appearance; operates computer and software to maintain necessary information; opens, screens and distributes mail appropriately; responds via Inmate Messaging System to all general questions, not directed at a specific attorney; composes replies to routine correspondence; attends Formal Arraignments, and assists any potential clients with filling out an application for the Public Defender’s Office; oversees the distribution of files for pre-trial conferences; assists attorneys with preparation of hearings/trial information as needed, etc.

EDUCATION/TRAINING: High school diploma or equivalent is required. Secretarial, legal and computer training, Associates degree, or 2 years business school is preferred.

WORK EXPERIENCE: 1 - 2 years working experience in law office or prior experience in a public defender’s office is preferred.  Experience should include taking and transcribing of legal dictation, some supervisory experience preferred, or any acceptable combination of training and experience.

Armstrong County considers qualified applicants for all positions without regard to race, color, religion, national origin, sex, age, ancestry, service animals, familiar status, veteran status, gender, disability, or any other legally protected status.
For questions concerning this or any other position, please contact the Employment Coordinator at (724)548-3205.

The County of Armstrong is an equal opportunity employer. In recognition of its responsibility to its staff and the community it serves, we reaffirm our policy to assure fair and equal treatment in all of our employment practices, for all persons. We will not discriminate on the basis of race, color, religion, sex, age or national origin, nor against any qualified individual with a disability, disabled veteran or veteran of the Vietnam War.

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